2025 Vendor Interest Form

Thank you for your interest in becoming a vendor at Gaylaxicon 2025!

Please complete the form below with as much detail as possible. The information you provide helps our Vendor Room staff determine placement and ensure the best experience for all participants.

Before filling out the form, please review the important details below regarding timelines, convention hours, and our vendor guidelines.

Disclaimer

Gaylaxicon 2025 reserves the right to determine vendor eligibility. Preference will be given to vendors whose products are relevant to LGBTQ+ communities, science fiction, or geek culture.

Submitting this form does not guarantee approval. If approved, your registration is only confirmed once we have received your payment and a copy of your completed Minnesota ST-19 form.

If you need to cancel, please contact us at vendors@gaylaxicon.com. Registrations are non-refundable and non-transferable without prior approval from Vendor Room staff.

Communication Timeline

Application Deadline: July 15, 2025
Notification of Acceptance: By July 31, 2025
Payment & ST-19 Form Due: August 20, 2025

If payment is not received by August 20, your space may be offered to another vendor.

Vendor Room Hours

Setup:

Friday: 9:00 AM

Operating Hours:

Friday: 1:00 PM – 6:00 PM
Saturday: 10:00 AM – 6:00 PM
Sunday: 10:00 AM – 3:00 PM

The vendor room will be locked outside of posted operating hours.

Vendor Pricing

1 Six-Foot Table + 2 Badges: $125
Extra Six-Foot Table + 1 Additional Badge: $65
(Available only if space allows)
Electrical Drop: $20

Vendor Application Information

Please enable JavaScript in your browser to complete this form.

Name

First

Last

Pronouns

etc.) Name Sale

Badge Name

If you want a different name on your badge, please add it here.

Phone Number

Confirm Email

Business Website

Business UBI # (if applicable)

Description for Publication

Used on our website and in the program book

Description of Items for Sale

Additional Table Options

Extra Six-Foot Table + 1 Additional Badge: $65 (Available only if space allows) – $65.00
Electrical Drop – $20.00

By default you will receive 1 Six-Foot Table + 2 Badges for $125. If you want an additional table and /or an electrical drop, please select that here.

Have you previously vended at Gaylaxicon or ConFABulous?

Do you identify as part of a marginalized community (LGBTQIA+, BIPOC, AAPI, etc.)

Anything else you'd like us to know?

You may include a link to photos of merchandise, your table setup, and promotional graphics such as logos or banners.